Every organization has projects and programs to support, but only some of them use project management software. This is often because they find them too complex, unnecessary, or view them as something you need when working on a big and important project.
However, the truth is that smaller companies with limited resources also require it. Even if you are a small business with a limited budget and staff, you can introduce project management software in your organization to improve workflow and save time and money by avoiding redundancy.
In this article, we will explore the best project management software out there so that you can make an informed decision about whether it’s right for your company or not.
Keep reading to discover what features these tools have to offer!
Table of Contents
1. Project Planning
It should perhaps go without saying, but your project management software should be able to help you create a proper project plan.
It’s important to map out all the tasks that need to be done, the resources required to do them, and the dates when they need to be finished. This will allow you to estimate the costs and create a realistic timeline for the whole project. It will also enable you to identify potential risks and have a plan to mitigate them.
2. Meeting Scheduling
Another important aspect of project management is meeting scheduling. Whether you are a freelancer or working at a company, meetings are an integral part of the daily workflow.
Most project management software offers integrated calendars with the option to invite clients, colleagues, and partners to meetings. Moreover, most software comes with audio and video conferencing tools that allow you to have virtual meetings from the comfort of your desk.
Working with other people is a part of any project, and the ability to collaborate within your team is crucial. If you don’t have project management software enabling team collaboration, you will quickly notice that you are duplicating efforts and creating many unnecessary tasks.
Communication is a crucial part of any project, and you need software like Hectic™ that enables you to communicate with your team members in the most efficient way possible.
First, you must ensure that your software supports integrations with your existing communication tool. This way, you can create tasks from your messages, make them assignable, and put them on the calendar.
You should also be able to create group conversations and have 1-on-1 private conversations with team members. This way, you can communicate with your team members without creating new tasks or interrupting their workflow.
5. Time Tracking
A lot of project management software allows you to track the time spent on different tasks. This way, you can see which tasks take more time and why. It can also help you identify which tasks are being underperformed and find ways to improve them.
Last but not least, you must ensure that your software offers real-time reporting. This way, you will be able to see the status of every project, which team members are assigned to which projects, the budget, and almost anything else you can think of.
Choosing the right project management software is not an easy task. It can be overwhelming to choose from the many options available, especially if you have no idea what to look for. But with the knowledge acquired from this article, you can make an informed decision and choose the right software for you and your team.